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Business SystemsBusiness Systems can grow over time as your business grows.  You add a bit here and add a bit more there to make sure everything’s under control.  Maybe you have an Access database holding key information and/or information in Excel, so it’s “easy” to record what matters and pull a report together that everybody can understand.

Unfortunately faces change and the skills required to keep these business systems “alive” become ever more expensive.  Perhaps you should start thinking about the future cost of running dis-integrated business systems and what alternatives are available in what has become a highly competitive and complex market. The following documents will help your understanding of whether business management software is right for you.

A Corporate Guide to better decisions using IT

Assess whether business management software is right for you.

Small and medium businesses can usually be categorised into three main types; Basic, Advanced and Sophisticated. ‘Basic’ businesses will find the functionality of Sage One, Xero* or Kasflow perfectly adequate in the majority of cases.  All these systems are delivered as “Software as a Service” (using typical Internet Browsers) and provide a number of advantages over ‘On Premise’ solutions.

It is worth understanding the clear benefits of this approach as well as understanding the potential disadvantages before making any decision. ‘Advanced’ businesses will find the functionality of Sage 50 Professional with perhaps an ‘Addition’ as perfectly adequate to support their business processes.  Sage is a well known UK brand providing a mature product in a number of versions that can cater for the needs of smaller businesses with straight forward business processes.  There are a range of ‘Additions’ which extend the functionality of Sage 50 for more specific needs, but these can increase the overall cost and complexity of the system and may still not provide a seamless and fully integrated application.

We can help with the decision as to which version of Sage 50 is the most suitable – a full explanation of the features and differences between the versions can be found in the PDF Sage 50 Accounts – Product Comparison. SAP Business One & Sage 200 are specifically targeting the ‘Advanced’ SMB with out the box solutions.  However, in some cases these will require an element of customisation, which pushes up the overall cost.  Both these solutions can now be deployed as either On-Premise or SaaS as more and more businesses look to take advantage of the benefits of web and hybrid solutions.  Both these solutions are equally capable of handling the following business type:-

10 – 250 employees with less than 30 professional users.
Up to £40m Turnover (100,000 transactions per annum).
Outgrown their accounting only system and would like an integrated view of the business, including CRM.
Has a maximum of 5 physical warehouses.
Relatively straight forward business processes.
Service, Wholesale, Retail or Light Manufacturing.
Independent small business or autonomous subsidiary or satellite operation needing to integrate with an SAP driven Head Office.
Limited IT capability with a preference for an on premise system.

Our Other Services

We are firm believers that the production of regular and accurate Management information greatly helps small business owners control the business finances.  Access to up-to-date and accurate financial information is crucial to understanding how your business is performing and helps with the day-to-day decision-making and on-going business strategy.

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All Limited Companies must prepare Year End Accounts for their shareholders and a copy must be filed with Companies House. Dependent on the size of the Company (as defined by the Companies Act 2006)** either full or abbreviated Year End Accounts are filed online with Companies House.  The accounts are also used as the basis for the calculation of Corporation Tax and a copy is also filed online with HMRC. We prepare full and abbreviated Year End Accounts for small and growing businesses and file these online with the relevant regulatory bodies on behalf of our clients.

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There’s no getting away from it, Tax is a complicated subject whether it’s Business Tax or Personal Tax.  Nevertheless, we provide a comprehensive Business and Personal Tax service to our clients to ensure you comply with the latest legislation.  Furthermore we keep a close eye on all your tax matters to ensure you pay the correct amounts of Tax by the due dates to HMRC.

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Can’t see the wood for the trees? Sometimes it’s difficult to see if things are going wrong when you’re working hard inside the business.  The economic downturn has changed our priorities to minimise costs and maximise revenue opportunities, but does this mean the business is under the same tight control it always used to be?  Today’s pressures may be impacting on how your business is being run and you may possibly be too busy driving the business forward to stop and review where improvements could be made.

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An experienced and qualified finance professional (Chartered Accountant) acting as part time Financial Director/CFO can provide the skills and knowledge you need at a lower cost than a full time employee.  If your business is growing and you now need experienced support, then our services can help deliver the right skills and support so you can focus on running and expanding your business with regular and accurate financial information.

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Good business systems provide the solid foundation on which to grow your business and help deliver accurate information so you can focus on performance and profitability.

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