Xero have recently enhanced the sales invoice process by adding Online Invoicing. Online invoicing helps users of Xero get paid faster by connecting businesses to one another. When an online invoice is sent to a customer, they can simply click on a link to view the invoice in their browser. Once they do, a read receipt message is sent to the sender of the invoice so they know the invoice has been viewed – so no more excuses if you need to follow up!
An online invoice is a live document, so customers will see their outstanding balance whenever they click on the invoice, so this is a subtle way to get all outstanding invoices paid.
If you have a PayPal account you can add a “pay now” button to the invoice, making it easier for customers to pay – when they click it, they’re taken straight to PayPal.
However, we prefer to add a message to our invoice saying our preferred method of payment is by Bank Transfer and giving our customers the Bank information for them to make direct payments – saves on PayPal costs!
Online invoicing is a great way to reduce postage costs and time. For now, Xero users can send invoices to each other using the Xero network and this automatically adds a draft invoice to each other’s system. A draft invoice simply needs the correct nominal code allocating and approving, thus eliminating rekeying of data.
Check out one of our Xero case studies here.